Required Information on a Commercial Invoice
Key fields for a Commercial Invoice that supports the transaction and customs declaration.
The Commercial Invoice is a core record of the actual transaction: seller and buyer, goods, quantity, unit price, total value, and currency. It should be distinguished from a quotation or Proforma Invoice and reflect the final arrangement.
Avoid vague descriptions such as “parts,” “sample,” or “goods.” Include material, function, or model where relevant. Even no-charge items may require a reasonable customs value and an explanation of why no payment is due.
What to prepare
- Legal names and addresses of seller, buyer, and consignee
- Invoice number and issue date
- Specific English description, quantity, and unit
- Unit price, line value, total value, and currency
- Incoterms and named place
- Country of origin and HS classification reference
- Freight, insurance, or other value components